Fleet Management Google Sheets Template

Fleet Management Template in Google Sheets

Efficiently manage your vehicles, maintenance, fuel usage, and drivers, all in one place. Whether you’re a small business, a transport company, or a fleet manager, this template will help you streamline your operations, save time, and keep your fleet running smoothly.

What’s Included?

✅ Google Sheets Template: Pre-built with simple dashboards, tables, and filters to track every detail.

✅ Maintenance Request Google Form Template: Collect maintenance requests from drivers or team members and log them automatically.

✅ Fuel Log Google Form Template: Drivers can log fuel purchases with receipts, updating your database instantly.

✅ Daily Inspection Google Form Template: Record daily vehicle inspections easily and keep your fleet safe.

Dashboard Tab:

✅ General scorecards with key metrics (number of maintenance requests, inspections, fuel logs, etc.)

✅ Column and bar charts for quick insights into maintenance requests, fuel usage, and inspections.

✅ Table charts showing detailed logs at a glance.

Maintenance Tab:

✅ Full maintenance request database: all requests are logged and easy to view.

✅ Filters by email or today’s date using a checkbox for quick analysis.

✅ Service Calendar tab view with data organized by month for easier planning.

Each maintenance row includes a checkbox that redirects to the Maintenance Details Tab, where you can:

✅ View detailed information

✅ Update the Maintenance Log register via the integrated form

✅ Access a unique log history for each maintenance entry.

Fuel Log Tab:

✅ Track fuel purchases with receipt uploads.

✅ Automatic updates ensure every fuel purchase is recorded.

✅ Filter results for quick insights. Expense Tracker Tab:

✅ Input expenses through a dedicated form.

✅ View all recorded data in a clear table.

✅ Filter expenses by vehicle plates for easier analysis.

Vehicle Inventory Tab:

✅ Add new vehicles with a form — all details automatically populate the table.

Each row includes a checkbox for quick redirection to the Vehicle Details Tab, where you can: ✅ View and update vehicle status (Active, Sold, Retired)

✅ Track insurance and registration expiration dates

✅ Access detailed history logs.

Drivers Tab:

✅ Register new drivers via an easy-to-use form.

View all drivers in a clear table with checkbox redirection to the Driver Details Tab, where you can:

✅ View personal details and contact info

✅ Access the driver’s recorded history logs.

Settings Tab:

✅ Update key IDs of subfolders and auto-generate Google Sheets via the forms.

✅ Manage dropdown menu data (e.g., Maintenance status, Vehicle status, Driver emails, Driver training status) to keep your data consistent.

✅ Auto-Generated Google Forms (All forms are designed for easy data capture, seamlessly integrated with your Google Sheets dashboard.)

Perfect for:

Fleet managers, logistics companies, construction firms, delivery services, or any business with a fleet of vehicles.

Preferred Browser to use: Google Chrome.

If you need additional information, feel free to contact me via email.

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